Five-Year Capital Improvements Plan
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City of Beavercreek 2009 Year-End Report

City Manager’s Office

• Continued to facilitate and implement Council-Management Strategy.
• Lead efforts for reorganization of city operations within Public Works Department.
• Continued efforts to increase number of grants received citywide.
• Site visits with citizens on issues related to infrastructure needs.
• Increased communication with Beavercreek Twp., schools and Chamber of Commerce.
• Aggressive defense of maintaining Greene County Airport in Beavercreek.
• 9-11 Memorial coordination efforts.
• Oversight of Citizen Survey/Focus Group efforts.
• Oversaw negotiation efforts with City labor unions.
• Significant discussion with twp. residents on common issues/priorities.
• Significant dialogue with those pro/con to a possible future earnings tax initiative.
• Attended and participated in numerous meetings and committees throughout the community.

Clerk of Council

• Completed Charter Review Commission review.
• Headed up Records Commission board.
• Introduced 30 Ordinances and 50 Resolutions.
• Coordinated Mayor’s Coffee with area business leaders.
• Updated Codification of Ordinances and Zoning Code.

Financial Administrative Services

• Received GFOA “Certification of Achievement for Excellence in Financial Report” for 2008 CAFR.
• Moody’s upgraded City’s bond rating from A3 to Aa3; resulting in lower rates.
• Implemented purchasing card program.
• Consolidated purchasing of City services.
• Completed second year of asset disposal program selling obsolete or forfeited assets.

Human Resources

• Participated in Bureau of Workers Compensation level 1 discount program resulting in over $17,000 savings annually.
• Continued participation in BWC safety program allowing a 2% discount on BWC premium.
• Negotiated contract with CWA.
• Updated City of Beavercreek Employee Manual.
• Organized city’s health and wellness committee.
• Introduced HAS option for employees to promote consumerism with health care dollars.

Beavercreek Media

• Implemented redesigned City website.
• Published over 68,000 In Touch Newsletters to residents.
• City web site received 105,000 hits.
• Channel 5 launched computer digital video playback and began computer-based digital video acquisition and editing for improved visual quality and production abilities.
• Recorded and aired 52 live meetings.
• Aired holiday greetings on Channel 5 from military personnel stationed overseas to family members in Beavercreek and Dayton area.

Golf Course

• Increased practice range revenue by 35%.
• Introduced over 750 kids to Nike Junior Golf Camp.
• Nominated for Merchandiser of the Year in PGA Southern Ohio Section - “Best in public golf shop operations.”
• General Manager awarded PING Regional Fitter of the Year.

Parks Recreation & Culture

• Developed and offered programs expending service needs for age group 55 and over.
• Coordinated with private and public organizations to offer a wide variety of opportunities for the center.
• Expanded and administered volunteer opportunities.
• Continued to administer and develop a transportation program allowing seniors to enjoy independence and access to the community.
• Continued to identify current recreation trends, issues and fads.
• Coordinated programs with other jurisdictions to provide comprehensive and efficient programming.
• Co-sponsored specialized groups and programs to efficiently broaden recreational opportunities.
• Continued to maintain close relationship with school system.
• Assisted tenant organizations in providing additional services.
• Provided volunteer opportunities to all members of the community.
• Continually monitor areas of increased development and target priority acquisitions.
• Continue to work with other entities to develop partnerships to serve recreational needs and preservation of environmental areas.
• Implemented new maintenance style switching to landscape style complete treatment.
• Improved landscape and plantings at C.I. Beaver Park.
• Supported largest volunteer effort in parks history.
• Porch added to front of Ankeny house at Wartinger Park - paid by Beavercreek Historical Society.
• Bridge restoration at Rotary Park.
• Continued to assist with Beavercreek Youth Council.
• Added new programs and classes for adults and youth.
• New outfield fences diamond 2 and 3 at Rotary Park.
• Relight all softball fields at Rotary Park - joint assistance from Beavercreek Township.

Planning & Zoning Department

• Completed Land Use Plan Amendment that included substantial reduction of high to medium density residential land use classifications to make way for potential office projects.
• Completed update of existing Zoning Code with Planning Commission and City Council.
• Worked with owner of Shoppes of Beavercreek to have unsightly screening fence removed behind local business.
• Managed development review process for many new and unique additions to the community.
• Reviewed and approved 10 subdivision cases to Planning Commission.
• Reviewed and approved 790 zoning permits through November.
• Brought forward 7 variance cases and 2 conditional uses to Board of Zoning Appeals.
• Zoning Administrator participated in U.S. Census Bureau 2010 Pre-census Local Review.
• Worked with FEMA contractor and City engineering department to complete effort to update antiquated and inaccurate Flood Insurance Rate Maps flood-zone maps for digitization.
• Collected $386,351.26 in impact fees.
• Issued 75 Use Compliance and 15 Tenant Improvement Permits.

Police Department

• Implemented Countywide Records Management Project.
• Digital mobile video cameras purchased for police cruisers in replacement cycle.
• Mobile Data Terminals planned replacement cycle continued.
• Conducted Citizen on Preventive Patrol Class.
• Participated in OVI check-point with Ohio State Highway Patrol.
• Participated in Emergency Management tornado exercises with other city departments.
• Partnership with Integrated Youth Services to address underage possession and consumption of alcohol.
• Implemented first year of excessive false alarm ordinance.
• Officer Brian Cline received Knights of Columbus Blue Coat Award.
• Federal forfeiture monies used to purchase new equipment.
• Upgraded Police Department Building surveillance and camera system funded through a Justice Administration Grant.
• Renovated used medic provided by Beavercreek Township Fire Department into RERT vehicle.
• Conducted “Mock” accreditation exercise in preparation for CALEA on-site in 2010.
• Upgraded 9-11 system in communications center to include installation of monitor tower equipment.
• Two Sergeants trained through Department of Homeland Security on managing civil disturbances.

Public Works

• Generated nine grants from State and Federal agencies totaling in excess of $4 million dollars.
• Completed fast-track engineering contracts for Col. Glenn Highway Resurfacing and Creekside Trail resurfacing program
• Completed right-of-way acquisition of twenty-four (24) parcels on Indian Ripple Road Widening Project
• Completed Fairwood Dr. widening and signalization project.
• Kemp Rd. reconstruction project completed.
• Phase I and II of Dayton-Xenia Rd. project completed.
• By expending the 2009 resurfacing program and matching Greene County efforts on National Rd. and Alpha Bellbrook Rd., accomplished resurfacing of 10 miles of city street, despite increase in asphalt pricing
• Substantially completed installation of fiber optic cable connections to 14 traffic signals on N. Fairfield R. and incorporation into an integrated central traffic system while also connecting other municipal facilities, thereby reducing communication costs within the City and improving traffic efficiencies in the system.
• Provided high quality response to 20 snow events for 08-09 winter season.
• Street division applied 6.5 tons of crack filler to city streets.
• Mechanics outfitted four city trucks and one ¾ ton pick-up with equipment for application of salt brine for 2008-2009 winter season.
• Constructed city salt brine maker with storage for up to 12,000 gallons at city’s disposal.
• Street division completed repairs to 70+ drainage projects.
• Provided final documentation to FEMA - recovering over $600,000 in Federal Disaster Relief Funds for 2008 windstorm efforts.
• Street division provided street sweeping to city streets as well as bridge and berm areas of U.S. Route 35 and S.R. 835.
• Sweeping efforts covered 4,271 miles of street and roads
• Created and installed 82 street name signs.
• Repaired 296 signs as regular maintenance; 47 signs were removed; 93 new signs installed.
• Responded to six traffic signal related accidents for repairs.
• Applied 3,355 gallons of traffic paint and 33,340 lbs of reflective beads.
• Completed 70+ drainage projects.

Lammars Barrel Factory Superfund Update
(From the Environmental Protection Agency) - The EPA recently completed a study called a “remedial investigation” to determine whether the site poses any risk to people or the environment.  The study found that the soil and ground water contain volatile organic compounds, or VOCs, at levels that require cleanup under federal regulations.  VOCs are contaminants such as solvents, degreasers, paints, thinners and fuels that evaporate easily.  They can cause eye, nose and throat irritations, and possibly more serious health problems.  The long-term investigation began in 2003.  EPA installed 43 ground-water monitoring wells, took samples from 57 private residential wells and collected 29 soil samples.  Investigators also took surface water and sediment samples from five locations along Little Beaver Creek.

The study was conducted by a group of 41 parties who signed a legal agreement to conduct and pay for the investigation. The parties also agreed to evaluate options for cleaning up the site.  All work is being performed under EPA supervision.

Earlier studies led to a 1999 decision to extend county water lines to several homes on Rosendale Drive and install equipment to pump contaminated ground water and vapors from the soil.  During that cleanup, EPA found new contamination and decided it was important to conduct a more extensive study of the nature and extent of contamination.  The site was added to the National Priorities List, making it eligible for investigation and cleanup under the federal Superfund program.

Using the results of the remedial investigation, EPA is assessing options for cleaning up the site based on current and future land-use scenarios. This assessment, known as a “feasibility study,” should be finished by early 2010.  EPA will then publish a proposed cleanup plan, which will summarize the options for cleaning up the site and recommend one of those options.  The plan will explain why EPA believes the recommended option is most effective and feasible.

After the public has an opportunity to comment on the proposed plan, EPA will select a fi nal cleanup plan and begin the cleanup.  Comments from area residents could lead EPA to modify its proposed plan, or switch to a different plan.

The Lammers Barrel property is now a two-acre vacant lot.  A fire in 1969 destroyed the buildings leaving only a concrete pad, a non-functional production well and pipes that appear to run from the former facility to Little Beaver Creek, which flows west to east through the site.  The property is bordered to the west by Grange Hall Road and to the south by East Patterson Road.  An abandoned railroad right-of-way is located along the northern border.

Operations began at Lammers Barrel Factory in 1953 and continued until the fire.  According to former employees, the facility bought, sold and reclaimed all types of solvents.  Any inventories of chemicals handled at the facility were reportedly destroyed in the fire.  During operation, the facility had an above-ground storage capacity of over 500,000 gallons of chemical solvents such as trichloroethylene, methyl-ethyl ketone, tetrachloroethene, 1,1,1-trichloroethane, aromatic hydrocarbons, aliphatic hydrocarbons, ketones, esters and alcohols.  This storage area consisted of 18 vertical tanks ranging in size from 2,500 to 25,000 gallons, and approximately 6,000 55-gallon drums. Click here for a link to EPA’s Lammers Cleanup website